How We Use Your Personal Data
Any personal data we collect from you will be used for legitimate business purposes including:
(a) Processing job applications, in partnership with our clients, on whose behalf we are instructed to help fill a job vacancy. This means that if you apply for a specific job, we may pass your details to the relevant client to proceed with the application. As a result, you may receive further direct correspondence from them.
(b) Retaining your details to notify you about future job opportunities other than the specific role for which you have contacted us.
(c) Searching for relevant candidates for confidential recruitment assignments where our client is not initially named. This means that if we believe you are suitable for a specific role, we may pass your basic details on to the relevant client. If that client agrees that you might be suitable, we will then discuss this with you in more detail. You might be interviewed for the role by one of our consultants. If successful, you might be shortlisted for interview by our client. At this point, we will pass further details to the client and you may receive further direct correspondence from them.
(d) From time to time, we conduct mapping or research exercises on behalf of our clients. This is to enable them to understand a particular market. Here, we may include certain aspects of your personal data. You will not be contacted by any third party about this unless we first obtain your consent.
(e) For the performance of a contract, we have concluded with you as an individual, most likely an assessment or coaching programme.
(f) For equality monitoring purposes, to understand the diversity of our applicant pool, but only if admissible under the applicable law.
(g) Improving the service we offer.
(h) For marketing purposes to send you information on our services, industry updates, newsletters, events and so forth. Please note you may opt out from receipt of marketing materials at any time by writing to us.
We will only use your information in accordance with this policy, or where we are required or authorised by law to disclose your information to others or, have your permission to do so.
Please be aware that we are not responsible for the data processing activities of others, such as our clients.
(a) We will use client data to perform our services to you and other legitimate business purposes such as marketing.
Source / Referee
(a) We will use source and referee data to perform our services, in particular, to enable us to obtain your opinions on a candidate.
(b) We may also use this information to enable us to market our services to you as a potential client.
(c) We may invite you to become a candidate in respect of the provision of our services.
The Type of Personal Data We Collect and Process
In all cases, we collect and process personal data about you, including your name, address, telephone number and email address.
If you proceed with a job application, or should we consult you about a role, you may be required to submit additional personal data. For example, date of birth, education and career history and curriculum vitae (CV), or resume. Your CV may contain employment history, education, professional qualifications, memberships, details of papers written, references and referees, amongst other things. We will likely obtain further personal information about you during the course of our relationship with you.
We may also collect personal data from third-party databases and other public sources. In addition, we may receive your details and CV electronically through an application that you have made through a third party.
When required, we will process any relevant psychometric assessments, psychological tests, or results from such assessments or tests. This will be based on your explicit consent.
From time to time, we may ask you to provide information relating to protected characteristics, such as your race or marital status. We do this for equal opportunity monitoring purposes and from time to time online, but only if that’s admissible under local law. This information is always anonymised and aggregated and will not be revealed to third parties without your specific consent.
As well as basic contact information we will also collect information about your role and other information provided to us by your organisation.
Along with basic contact information, we will also collect information regarding your credentials as a source, details of your relationship/knowledge of a candidate and your opinions of that individual. We may obtain this information directly from you or publicly available information.
Who We Share Data With
To help us run this website, and to provide executive search services or assessment services, we work closely with trusted partners with whom we need to share personal data. These partners include:
(a) Our clients, for whom we provide executive search services.
(b) Our clients, for whom we provide assessment and coaching of their employees in certain countries.
(c) Prospective clients, where we might need to demonstrate an understanding of a particular market and the individuals that work within it.
Where we share information with such a third party, you will not be contacted by them, unless we have obtained your prior consent.
We may also provide information to third-party service suppliers who process the information on our behalf. This is to help run some of our internal business operations, including email distribution, IT services and customer services. As part of our agreements with them, these third parties are required to process such data securely and only in accordance with our instructions.
Your information may also be shared with organisations located elsewhere in the world. As their privacy laws may not match your home country’s standards, we’ll only make a transfer of data if adequate levels of protection are in place to protect any information held in that country, or the local service provider complies with applicable privacy laws at all times.
Where required by law, we will take measures to ensure that personal data handled in other countries will receive at least the same level of protection as in your home country.
We may sometimes be required to disclose information about you to law enforcement bodies, agencies or third parties, under a legal requirement or court order. We will act responsibly and take account, where possible, of your interests when responding to these requests.
If you are concerned about these arrangements to disclose or share personal data with third parties, you should contact us and ask us not to process your personal data.
Keeping Your Records
We store your personal information on our database, which is accessible by TTP Consulting staff only. We keep your data for as long as required to provide our services, and in accordance with legal, tax and accounting requirements. As we often support candidates with placements over many years, and potentially throughout their careers, the purpose for which we retain candidate data is often ongoing. We conduct regular data-cleansing and updating exercises with our candidates to ensure that (a) the data that we hold is accurate and (b) we are not holding data for too long.
Where your personal data is no longer required, we will ensure it is disposed of in a secure manner.
Where required by law, we will notify you when this has happened.
From time to time, we will seek your consent to process personal data in respect of certain specific and limited purposes. We will always do this before processing any sensitive personal data: racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning health or sex life and sexual orientation, genetic and/or biometric data. We encourage you not to provide us with sensitive personal data unless it is specifically requested, and we have your consent.